Guidelines for presenters

Regular sessions

Session chairs will be designated by the Program Committee. Please be in touch with your session chair well before your session starts. Please also take note of any feedback from the Program Committee on your submission, as you consider your final presentation.

At the session, you can expect that data and overhead projection facilities will be provided. The Local Organizers have discretion about the use of any other equipment. If you are thinking of using such other equipment, please contact the Local Organizers in plenty of time before the conference. Most presenters at DH use powerpoint or similar tools. You may use your own computer or one provided in the lecture room. Please ensure that you are familiar with the technical facilities in the room in plenty of time before your session. You should be able to speak to a technical support person and try out your computer during one of the breaks.

The recommended practice at ADHO conferences is to present the main points of the paper, rather than to read it line for line. Conference attendees will also expect more than a simple “show and tell” presentation: for example, if your paper is about the development of a new resource or software, you should concentrate on a discussion of how your project meets the intellectual objectives of the research, and allocate only a small amount of time for a demonstration.

Speakers are allocated 20 minutes for a long paper each presentation, plus a further 5-10 minutes for questions, for a total of ca. 25 minutes. In a short paper session, speakers are allocated 10 minutes for their presentation, plus a further 5 minutes for questions. The session chair, in consultation with the panelists, may elect to hold questions to the end of the session, but speakers should still observe the 20-minute time-limit. The chair will hold up one 5-minute warning at 15 minutes in, and one 1-minute warning at 19 minutes in; if you are still speaking after 20 minutes, the chair will ask you to stop, in order to allow questions.

If you wish to use handouts, it is your responsibility to provide enough copies. For a parallel session, 100 will be plenty. The Local Organizers should be able to tell you where to find the closest copy shop, if you want to print and copy the handouts upon arrival at the conference, rather than carrying them with you on the way.

A selection of papers from the conference will be published in the Digital Scholarship in the Humanities journal. You will be contacted after the conference if your paper is selected for publication (normally, within 45 days of the end of the conference).

Poster session

Poster sessions are normally a significant part of the DH conference, and posters provide an important opportunity to discuss work in progress, to demonstrate software, and to share ideas in an environment that is more conversational than a regular session. Poster presenters can expect that the Local Organizers will provide posterboard of at least 1 meter by 1.5 meters for each poster, along with thumb-tacks or other means of affixing the poster to the posterboard.

If a poster presenter wants to use a laptop as part of a poster presentation, he or she should consult with the Local Organizers to make sure this is possible. In the event that it is possible, the presenter should not neglect to confirm that the Local Organizers can provide a table, power, wireless or any other necessary facilities. Projectors, external monitors, etc. are not usually provided for posters.